A growing business is seeking a confident, experienced Finance Administrator to work in a busy office environment for a consultancy that supports project management, cost and build for the constrcution sector. The Finance Administrator role is very varied and will be instrumental in ensuring the finance administration is completed in a timely manner.
You will be involved in:
The creation and the issue of sales invoices both external and internal invoices;
Processing purchase invoices and ensuring relevant coding and authorisation is completed as well as dealing with queries;
Preparation of credit notes and updating of registers, ensuring records kept up to date;
Monitoring and analysis of timesheets to ensure all are correct;
Monitoring of expenses and checking before releasing, all within accounting deadlines;
Control of petty cash, liaison between the head office and bank, monthly reconciliation;
Creating new clients and ensuring all necessary credit checks are completed before client set up;
Creating new projects from information issued from staff; Monitoring the projects and updating of project percentages/amounts and ensuring project closures are updated;
The utilisation of project reporting system to prepare reports, arrange transfers of time between projects;
Fixed asset verification/reconciliation;
Assist with the input of the Long-Term Contract report to include the Contract Order Book;
Support Project Managers with the ‘Cost to Complete’ process;
General Administration duties and act as the general liaison between the other offices; dealing with ad-hoc requests.
Ideally, you will have the following skills and competencies;
A proven financial administration background is preferred;
Worked in a project management consultancy environment;
The ability to meet deadlines by speed, accuracy;
Excellent skills in Microsoft Office, especially Excel;
Willingness to assist and flexibility;
Good attention to detail;
Superb communication skills – able to deal with all levels of staff;
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